How Wingman works

Set your standard. Train your team. Keep your guests.

Wingman builds a complete culture, training, and accountability system around your restaurant — then runs it with you, shift after shift. Here's the whole loop.

The idea

Four things that turn a first visit into a regular.

Great hospitality isn't luck or a poster on the wall. It's four connected systems — and Wingman runs all four in one place.

◆

Culture

A statement and five values in your voice — the standard the whole team shares.

◇

Training

Role-by-role training and sign-offs, from the interview to daily habits.

✓

Accountability

Spot-checks and checklists that measure whether the standard is actually kept.

↺

Retention

Every guest journey tracked, so first visits turn into loyal regulars.

Step 01

Define your standard

Wingman asks a few sharp questions about your concept, price point, and what great service looks like at your place. From your answers, it writes a culture statement in your voice and five core values — the standard everything else is built on.

✓A culture statement written in your voice, not generic corporate language
✓Five core values, specific to how you want guests treated
✓Hiring guidance matched to those same values
Your culture statement
"Every guest leaves feeling like a regular — even on their first visit."
Core values
Warm, not scriptedOwn the momentAnticipateEvery guest a regularLeave it better
JE
Jordan Ellis
Server · Downtown flagship
Active
ContactTrainingHiring history
✓Ask: “Is this your first time dining with us?”👍
✓Know how to enter modifiers and allergies correctly in the POS
One specific recommendation per course, every course!

“Still defaulting to the same two specials — walk her through the full board.”

67% complete✦ Hired through Wingman
Step 02

Wingman builds the team systems for you

Already have a handbook, an interview guide, a training binder nobody reads? Upload it. Starting from nothing? Answer a few questions instead. Either way, Wingman writes a complete, hospitality-first program for every role — and every person you hire or train lives in one profile from their first interview onward.

✓Upload an existing handbook or interview guide, or start from scratch with a short wizard
✓AI fills the gaps with hospitality best practices — not just what you already had written down
✓Turn any training into a learn-then-quiz — staff read the material, then get tested on it — and prove they actually learned the standard. Hand it out with one “Start a test” to a person, a role, or all staff
✓Collect job applications with a ready-made form — share a link or embed it on your site (no careers page needed) — then schedule interviews and score candidates in one place
✓Hiring scorecard, training progress, tests, and checklist completion — one profile per person, not three
Food Test · Day 2 of 5Auto-scored · pass 80%
A guest wants a salad but is allergic to nuts. What do you do?
✓ Check for nuts & cross-contact, confirm with the kitchen, or offer a safe swap
Just pick off the visible nuts
Tell them it’s probably fine

Staff learn the material first, then get quizzed on it. Hit “Start a test” to send it to a person, a role, or all staff — they take it a day at a time, you see who passed, and a lock or missed deadline emails the manager automatically.

Build your team's system in minutes.
Upload what you have, or start from scratch — Wingman writes the rest.
Step 03

Run the daily habits

The standard only matters if it happens every shift. Daily checklists and pre-shift rituals turn it into muscle memory, and manager spot-checks measure whether the moments guests actually feel are landing — open to close.

✓Daily opening and closing checklists per role
✓Pre-shift rituals that keep the standard front of mind
✓Manager spot-checks that measure the moments guests feel
Opening checklist · Server
4 / 5 done
✓Stations stocked and wiped down
✓Specials and 86 list reviewed
✓Section assignments confirmed
✓Guest notes checked for regulars
Pre-shift tasting complete
Your whole team, in their language

Training and checklists in English or Spanish

Half of back-of-house often reads English as a second language — so training doesn't land. In Wingman, each person picks their language on their first login, and their training, tests, and checklists come through translated — the words and your actual content. The standard finally reaches everyone.

Default
English
↔
One tap
Español
Step 04

Track every guest's journey

Wingman logs first-time guests and the incentive that brought them back — visit by visit, across every location. Every discount and service recovery gets a reason attached, so recurring problems surface instead of hiding in a spreadsheet.

Visit 1
First impression
Logged with the incentive or channel that brought them in.
Visit 2
The bounce-back
Wingman flags who came back — and who almost didn't.
Visit 3
Becoming a regular
Preferences and notes travel with the guest, every location.
Visit 4+
Loyal regular
The profitable relationship you built on purpose, not by luck.
!
Coaching flag
Raised 2 hours ago · Bar
Comped checks are up 3 shifts running, all tagged "wait time." Pattern flagged for the closing manager before it becomes normal.
Assign coachingView trend
Step 05

Coach before it becomes a pattern

Spot-checks, daily manager checklists, and automatic flags mean coaching happens in the moment — not during a quarterly review when the habit has already set in. Small corrections, early, compound into a team that holds the standard on its own.

✓Automatic flags when discounts or recovery spike
✓Reasons attached to every comp, so patterns surface
✓Coaching assigned in the moment, tracked to resolution
See the whole loop on your floor.
Set it up once — Wingman runs it with you, every shift.
Built for every location

One system. The right view for everyone.

Built-in permissions mean everyone sees exactly what they need — nothing more, nothing less.

Super Admins

See everything, everywhere.

✓Every location, side by side
✓Standards, sign-offs, and trends org-wide
✓Where culture is strong and where it's slipping
Managers

Focused on their own floor.

✓Their own floor, in full detail
✓Their team's training and daily checklists
✓Coaching flags for their shifts

See the whole loop
on your own floor.

Set your standard once, and Wingman runs culture, training, and accountability with you from the first shift.